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Administrative Production Assistant

Inspired Image Picture Company (IIPC) are specialists in broadcast and cinematic production with the provision for full production services. With one of the country’s largest rental inventories and access to the most talented crew, IIPC has the expertise to design and assemble the finest packages for a variety of industry needs.
 
To continue offering our ongoing high level of service to our clients we are seeking a dedicated Administrative Production Assistant for our busy Toronto operation.
 
Roles and Responsibilities; 
  • To perform general clerical and reception duties, including but not limited to the following: answering phones, distributing
    messages, making sure paperwork is completed and filed appropriately, coordinating meetings and conference calls
  • Setting up new customers and clients: making sure insurance is valid and rental paperwork is up to date
  • Responsible for scheduling equipment and crew via in house software package. Preparing, updating and distributing crew lists, call sheets etc.
  • Scheduling and coordinating the communications, and day-to-day workings of the rental and production services operation
  • Organizing the use of courier and shipping companies; coordinating the shipment of hard drives and associated media
  • Assist with Production Services in office and on location as required
  • Maintaining Media stock inventories
  • Assist with Social Media, marketing and promotions as required
  • Undertaking special projects as assigned
  • Must be flexible with hours, willing to work overtime, evenings and/or weekends as required
Qualifications, Experience and Skills Required; 
  • Must be computer adept and proficient in Microsoft Word, Excel and Outlook, Google Drive, Gmail, Google Sheets & Docs
  • Must demonstrate excellent written and verbal communication skills. Ability to think within the job requirements as well as outside the box
  • Exceptional customer service skills, over the phone and in person, with customers and internal departments alike
  • Must have strong multi-tasking and problem solving abilities, be a good team player and be able to work calmly under pressure and without constant supervision
  • Strong attention to detail and excellent organization and administrative skills
  • Previous Production Coordination experience in TV, Film or advertising is an advantage
  • A valid driver's license is required

Due to the anticipated volume of response, we will contact only those candidates who most closely match our requirements. Only local candidates will be considered. 

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Additional Details

Category: Admin / HR
Location:
Inspired Image Picture Company Inc.
310 Judson Street, Unit 5
Etobicoke, ON, CA
M8Z5T6
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Posted: May 17, 2017
Deadline: OPEN
Type: Full-time
Experience: Intermediate
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