Administrative Production Assistant

INSPIRED IMAGE serves the needs of the media and filmed entertainment industry by providing broadcast rentals, cinematic camera rentals, production services, post production and creative productions, to clients across Canada and around the world. With offices conveniently located in both Toronto, Sudbury and Vancouver, INSPIRED IMAGE is proud to work with an impressive and diverse selection of Network Broadcasters, Corporate Clients, and Canadian based Studio Clients, Hollywood Studios, as well as Federal and Provincial Government Agencies and Non-Profit Organizations. With one of the country’s largest rental inventories and access to the most talented crews, IIPC has the expertise to assemble the finest packages for a variety of industry needs.

To continue offering our ongoing high level of service to our clients we are seeking a dedicated Administrative Production Assistant for our busy Toronto operation.

Roles and Responsibilities; 

  • To perform general clerical and reception duties, including but not limited to the following: answering phones, distributing messages, making sure paperwork is completed and filed appropriately coordinating meetings and conference calls

  • Setting up new customers and clients: making sure insurance is valid and rental paperwork is up to date

  • Responsible for scheduling equipment and crew via in house software package. Preparing, updating and

    distributing lists, call sheets etc.

  • Scheduling and coordinating the communications, and day to day workings of the rental and production services operation

  • Organizing the use of courier and shipping companies; coordinating the shipment of hard drives and associated media

  • Assist with Production Services in office and on location as required

  • Maintaining Media stock inventories

  • Assist with Social Media, marketing and promotions as required

  • Undertaking special projects as assigned

  • Must be flexible with hours, willing to work overtime, evenings and weekends as required

Qualifications, Experience and Skills Required;

  • Must be computer adept and proficient in Microsoft Word, Excel, Outlook, Google Drive, Sheets, Docs & Gmail

  • Must demonstrate excellent written and verbal communication skills. Ability to think within the job requirements as well as outside the box.

  • Exceptional customer service skills, over the phone and in person, with customers and internal departments alike.

  • Must have strong multi-tasking and problem solving abilities, be a good team player and able to work calmly under pressure and without constant supervision.

  • Strong attention to detail and excellent organizational and administrative skills.

  • Previous production co-ordination experience in TV, advertising or in general office management is advantage

  • A valid driver’s license is required

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. Only local candidates will be considered.



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Additional Details

Category: Admin / HR
Inspired Image Picture Company
310 Judson Street, Unit 5
Etobicoke, ON, CA
Map This!
Posted: May 18, 2017
Deadline: OPEN
Type: Full-time
Experience: Intermediate

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