Agency Undone
Toronto, ON

Project Manager

Agency Undone is a radical studio-accelerator hybrid that builds digital products, brands and ventures. We’re seeking a dynamic project and operations manager with experience overseeing team wide task flow, resource allocation and client comms. In addition to project management, this role reports to the founder of the business, and functionally serves as her right hand.

The ideal fit is someone who knows how keep client comms and project deliverables moving for a team that has a tendency to value quality over agency profits. Are you the person in the room that can provide the kind of perspective that keeps work in the bounds of a scope but also supports a team's desire to deliver outstanding work? Do you know how to organize yourself, your life, your work and a team using software? Do you see the big picture but live in the details? Do you express yourself drawing charts, graphs or figures? Do you want to work closely with a founder who cares about your professional development? Are you the person in the room that always takes notes and confirms details? If so, we want to know you!

Key Responsibilities

  • Plan and implement concurrent projects
  • Help define project scope, goals and deliverables
  • Define tasks and required resources for each project
  • Coordinate creative, technical and strategy teams for project success
  • Create, track and schedule project timelines and deliverables
  • Monitor and report on project progress, both internally and externally
  • Communicate with clients and key stakeholders as needed
  • Assist with strategic planning for the business itself, as well as formultiple projects
  • Capture data on project budgets and deadlines
  • Support founders in execution and planning of day-to-day operations
  • Assist in the development of internal procedures and processes
  • Other ad-hoc special projects and duties as assigned

Desired Skills & Qualifications

  • 2 years minimum experience in marketing, business, communications, or other relevant field where you worked to organize a team
  • Natural ability to read a room
  • Masterful at distilling complex initiatives and breaking them down in to achievable milestones and tasks
  • Standard setting organizational habits with digital files
  • Stellar written and oral communication capabilities
  • *High degree of discretion and ability to exercise confidentiality
  • ***MacOS/ Apple user, ideally a fast learning with an appreciation for shortcuts and automation
  • Experience with G Suite (Google Docs, Mail) and Excel/Sheets
  • Experience with Asana, Slack, iWork (pages, keynote)
  • Experience in the Adobe suite (not required but a plus)
  • Experience in a studio, accelerator or agency or environment strongly preferred
  • PMP designation is a plus

Cultural Fit

  • Be able to laugh at yourself (wit & playful sarcasm is a plus)
  • Appreciation for learning about new industries, businesses and markets
  • Considers no task too small
  • Ability to set and communicate personal boundaries in the workplace
  • Comfortable working in a small team dynamic
  • Self accountability and management
  • Provide the team with perfectly timed .gif responses
  • **Must LOVE dogs (or at least our office dog)**
  • See the future and work toward a unified goal
  • Comfortable traveling/flying with the team on trips or to out of country business meetings
  • Casual on the day to day, polished when we need you to be
  • High vocabulary/articulate (with better grammar than the person writing this ad)

Note: This role is suitable for a full-time independent contractor interested in graduating to a full-time member of the team after a trial period. Candidates who live in downtown Toronto is strongly preferred.

Job Types: Full-time, Contract


  • project management: 2 years (Preferred)


  • Toronto, ON (Required)


  • English (Required)


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Additional Details

Category: Ad Agency
Agency Undone
Toronto, ON, CA
Map This!
Posted: Jul 14, 2019
Deadline: OPEN
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