Toronto, ON

Administrative Assistant


NABET 700-M UNIFOR represents over 3,000 Film, Television, and New Media Technicians in the province of Ontario. 

Job Description 

  • Answering email general queries and telephone queries regarding membership and Permittee status
  • Database management
  • All website updates and maintenance
  • Updating the Hotlist online weekly and emailing it to Members via Mailchimp
  • Processing requests for Member usernames and passwords
  • Inputting online resumes/portfolios and administration of the resume section of the website
  • Preparing all required documentations and set-up for monthly meetings (i.e. Workshops, Executive Board, Department and General Meetings on an as needed basis)
  • Mailings
  • Filing and photocopying production and Member documents
  • Scanning and backing up of archived documents
  • Mass emails
  • Filling in for reception and call stewards
  • Miscellaneous administrative tasks
  • Attend Departmental Meetings and General Meetings as required
  • website updates
  • Website/Mailchimp troubleshooting for Members
  • Enter into Filemaker all Member/Permittee address updates and inform Matheis of all changes
  • Northern address reconciliations for all technicians working on Northern shows
  • Handle inquiries about the Apprenticeship program and onboard interested applicants
  • Prepare Health and Safety USB's for the Business Agent as requested
  • Check dispensation show call sheets for Members/Permittees
  • Other duties as assigned by Management



  • Minimum of 1-2 years experience working in an administrative assistant capacity
  • Post-secondary education
  • Excellent written and verbal communication skills
  • Strong organization and planning skills
  • Exceptional time management skills with the ability to multi-task, prioritize workload and meet deadlines
  • Great listener with the ability to follow direction well with minimal supervision 
  • Ability to work under pressure
  • Punctual
  • Attention to detail, problem solving/critical thinking skills and troubleshooting abilities
  • Computer savvy and working experience with MS Office, CMS, Outlook, web tools and Social Media Platforms
  • It would be considered an asset if you have intermediate to advance skill level in Excel
  • Willingness to carry out a variety of tasks and voluteers readily
  • Positive attitude and a team player
  • Occasional weekend and evening work required


How to Apply:

Please email your cover letter and resume to the provided email address.

Closing Date for submissions: Friday, January 22, 2021

Please no phone calls.

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Additional Details

Category: Film / Video
100 Lombard St #303
Toronto, ON, CA
Map This!
Posted: Dec 28, 2020
Deadline: OPEN
Type: Full-time
Experience: Intermediate
  Apply Now (This company has requested a direct email with resume attached)

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