Canadian Film Centre
North York, ON

Program Administrator

Start Date: ASAP

End Date: March 30, 2023

Reports to: Director, Media Lab

Hours of Work: Monday through Thursday (34 hours per week 4-day work week with some hybrid/flex work options)

Application Deadline: September 26, 2022

About the CFC:

The Canadian Film Centre (CFC) is a charitable, cultural organization that drives the future of Canadian storytelling. Our intensive, hands-on programs in film, television and entertainment technologies empower, shape and advance opportunities for Canadian creators and entrepreneurs working in screen-based industries. Learn more at

About the CFC Media Lab:
The Canadian Film Centre Media Lab (CFC Media Lab) is an internationally recognized leader in the development of transformational technologies, businesses and entrepreneurs. The CFC Media Lab is a unique production think tank, training institute and business accelerator that supports hundreds of emerging digital content creators, practitioners, entrepreneurs and companies. Our programs and initiatives provide visionary leadership and extensive expertise in strategy, product, business, finance, and ethics needed by Canadians involved in the digital revolution.


Job Summary: The Program Administrator provides programming and administrative support to the CFC Media Lab’s Fifth Wave Initiative, which includes: delivering on program logistics, maintaining financial & administrative processes, building strong communications and relationships with Key stakeholders, and systematizing Salesforce campaigns. This role is suited for someone who is customer-service oriented, tech-savvy, motivated by social purpose and thrives in a creative, adaptive, non-profit environment.




Administration Support

•    Integrate and implement CFC standards and office policies

•    Manage office operations and administrative procedures

•    Manage workback schedule and calendar bookings

•    Complete contract requests and invoice processing

•    Assist with budget tracking/planning

•    Prepare FedDev time sheets

•    Oversee/complete financial processes as required

•    Review and approve supply requisitions and order as needed

•    Oversee/handle all internal and external guest travel as required

•    Ensure program memberships are maintained in database

•    Maintain office equipment and space (when in person activities resume)

•    Ensure Media Lab staff calendar is continually updated

•   Maintain annual event list – required for insurance/reporting purposes


Program Support

•          Manage application intake, adjudication process, contracts, invoices & service delivery schedule

•          Coordinate Fifth Wave workshops planning & oversee logistics from initial stages, set- up and execution (virtual and in-person)

•          Participate in Key stakeholder communication and liaising (i.e. founders, guests, mentors, etc.)

•          Systematize Salesforce campaigns coordination and workshops/event set-up

•          Administer the delivery of evites and tracking RSVPs

•          Source and visit venues where applicable (when in person activities resume)

•          Analyze program budgeting, assist with forecasting and track spending

•          Communicate with and mobilize with the internal CFC operations team as required

•          Manage the set-up/break-down for workshops/meetings etc.

•          Assist in workshops and programming post-mortems & ongoing stakeholder communication

•          Manage calendar updates and meeting schedule

•          Monitor industry events and input into calendar

•          Manage creating supporting program documentation i.e. manuals, one-sheets and agendas

•          Source of communication support for program-related activity

•          Other duties may be assigned as determined


Required Qualifications:

  • 2+ years of work experience in an administrative role and tech savvy
  • Previous experience working with entrepreneurs is considered an asset
  • Experience working with and a working knowledge of best practices for each: Google suite, Microsoft Office, Outlook
  • Experience managing a team calendar with multiple inputs and stakeholders
  • Detail-oriented, highly organized, and efficient with systems processes, tools and databases
  • Ability to prioritize work around competing deadlines
  • Strong progressive interpersonal skills with a customer-service mindset
  • Familiarity with tools like Slack, Salesforce, Forms Assembly, Calendly, Zoom, Trello is considered an asset

Interested candidates should submit a cover letter and resume (PDF Format) to by September 26, 2022, and indicate “Media Lab Programs Administrator” in the subject line.

The CFC is committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We encourage interested applicants from all backgrounds to apply, including those that may not have all of the requested qualifications. We strive for equity in our policies and practices and are committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at

Proof of COVID-19 vaccination is required for all in-person work at the CFC. If you are not able to obtain COVID-19 vaccination for a reason related to a protected ground of discrimination under applicable human rights legislation, you can request accommodation from the CFC by contacting Deborah Fallows, CHRL, at

We thank all interested applicants; however, only qualified candidates will be contacted. No telephone calls, please.



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Additional Details

Category: Admin / HR
Canadian Film Centre
North York, ON, CA
Map This!
Posted: Sep 15, 2022
Closing: Oct 13, 2022
Type: Full-time
Experience: Intermediate
Compensation: 50,000 Per Year

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