Job Title: Government and Community Relations Coordinator

Faculty / Dept.: Office of the President

Salary Grade: B

Job Code: 950580

Job Overview

The Government and Community Relations Coordinator (GCRC) role provides support to the government and community relations initiatives in the Office of the President. The role also assists in the preparation of material to support meetings with government officials and community contacts, writing online content for the website, collecting, and managing data and preparing correspondence. The role thrives in a fast-paced and professionally fulfilling environment.

Key Responsibilities

Writing and Editing

• Assists the GCR Team in creating content for the GR and CR websites, monthly YorkU Brief (GR Newsletter) YFile articles, drafting correspondence and other written communications related to the GCR portfolio.
• Assists with the research on various issues and initiatives and assists in the drafting profiles of meeting participants for briefing packages.
• Assists the GCR Team in the preparation of visually interesting power point presentations.
• Regularly requests information and updates the Master York University power point presentation.
• Assists the GCR Team in drafting of correspondence to community contacts, government officials and staff.

Web and Social-Media

• Ensures the Government Relations’ and Community Relations’ websites have regular, quality content and are up to date. Works closely with the Business Systems Analyst on the technical aspects of the web pages.
• Works closely with the Communications Coordinator and the Stakeholder Engagement Coordinator and Policy Analyst to provide content for the Office of the President’s and the GCR social media channels to reflect promotion of our diverse programs, research and accomplishments that are related to our government and community relations files and priorities. This includes the promotion of the YorkU Brief newsletter and GR and CR events.
• Assists in the creation of dynamic campaigns for the web and social media using tools such as WordPress for the YorkU Brief, Government Relations Newsletter.

Research, Reporting and Assistance

• Collects, prepares, and submits monthly reports to the Federal Lobbyist Commissioner on behalf of the CGCRP.
• Collects and updates our registry to the Provincial Lobbyist Commissioner on behalf of the CGCRP every six months.
• Assists the ADCGR in gathering material required for the preparation of speaking notes for GR and CR related events.
• Monitors press conferences held by the Prime Minister, Premier, Mayors and ministries of interest and provides a summary of the press conference to the GR Team.
• Regularly monitors funding opportunities at all levels of government and shares them with relevant internal departments.
• Sends out the electronic monthly York University brief and compiles basic monthly engagement statistics.
• Assists the GCR Team in preparing reports and gathering information on a wide variety of topics.
• Updates and maintains the government and community relations contacts in the office contact database and prepares mailing lists as required for a variety of events, greeting cards, mailings, and York U brief.
• Updates the government and community key contact map which complements the community and government relations strategic plans under the direction of the ADCGR.
• Assists the GCR Team in filing government and community relations materials according to the office’s filing standards.
• Provides administrative support to the GR Advisory and Coordinating committee that will meet 3-4 times a year.
• From time to time, assists the GCR Team in polling for meetings, preparing agendas, attending site visits, taking notes, greeting guests.
• Responds to general GR and CR enquiries and directs questions to the appropriate person.
• Assists the GCR Team in compiling data and information for a quarterly GR update to the President and the GR Advisory and Coordinating committee.

Community Relations Events

• Regularly scans relevant communities for community events of interest that the university should participate in or attend.
• Assists the ADCGR in planning the university’s participation in community events which can include sourcing giveaways, arranging for volunteers and the set-up of equipment, completing forms, attending the event and promoting the university’s participation on social media.
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Required Qualifications

Minimum Education, Training & Credentials

• Post secondary diploma
• Bachelor’s degree in a relevant discipline such as Political Science, Public Policy or Public Administration desired.

Minimum Experience

• One (1) year related experience in the Government Relations field with an emphasis on writing, and research.

Knowledge

• Knowledge of AODA and privacy legislation and other legislative requirements.
• Proficiency with Microsoft Word, Excel and PowerPoint, Word Press. Skills
• Effective editing, writing and research skills.
• Ability to balance multiple projects and meeting deadlines without sacrificing an eye for detail.
• Able to maintain high standards of quality and ability to work with staff in a cordial and tactful manner.
• Able to adapt to changing priorities and technology and to work as part of a team.
• Effective team player skills.
• Able to work collaboratively, take responsibility, and understand contribution to building positive public perception of the organization.
• Able to maintain confidentiality and be respectful of sensitive situations.
• Ability to understand, implement and adhere to organizational policies and procedures.

Summary of Work Environment

• Normal office environment.